Procurement & Contracts Policy Appendix 1 – Procurement Summary
Author: CEO
Effective Date: Jun 25
Next Review Date: Jun 27
Procurement Summary
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|
Value (including VAT) |
Primary Methods of Procurement | Approval |
|---|---|---|
| <£1,000 | No formal competition, approved supplier if relevant and satisfied represents VFM | Budget holder in line with authorisation limits detailed in Financial Policies |
| £1,000 to £4,999 |
Approved suppliers/at least one written quotation (email is acceptable) must be kept on file. |
Budget holder in line with authorisation limits detailed in Financial Policies. |
| £5,000 to £29,999 | At least three written quotations (email is acceptable) must be invited and the winning bidder identified using predetermined evaluation criteria. Where possible one quotation should be from a local supplier. Quotations should be documented and held on file and/or Rubixx. | CEO/Finance Manager/Asset Manager/Operations Manager. |
| £30,000 to PCR thresholds – See Financial Policies | A formal tender process will be undertaken and the winning tender identified using pre-determined evaluation criteria, or use of a procurement framework agreement. In line with the requirements of Procurement Act 2023. | SLT or Sub-Committee if within approved budget. With sign off from the Main Board of Management. |
Notes:
- Colleagues may consider using a higher level of procurement method if it is deemed to be appropriate due to risk level of contract or if, for example, the Association does not have knowledge of suppliers to invite to quote (e.g. using full tendering for a project under £30,000.
- In all cases, a ‘call off’ from an appropriate framework to which AHA has access is acceptable.
- Quotations should be documented and held on the procurement quotation/tender file.